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Display Requirements Welcome and thank you for
your interest in the Mid Atlantic Monument Builders Convention Guidelines.
Please read the following
information carefully as strict adherence to these guidelines is crucial to the
success of the convention. Please
note that the entire show is set up by the committee members retail monument
companies and their setting crews using hand trucks.
A smooth set up process is mutually beneficial to all; therefore no
exceptions will be made to the following guidelines. Booth Size:
Approx. 10 x 7 Each exhibitor (manufacturers and suppliers) must
supply the committee with an exact list of what they will be bringing to the
show. Every
item must be pre- approved by the committee,
this includes backdrops and
signs. Because this is a
monument show; only items related to cemetery monuments will be allowed.
No ornamental landscape pieces will be accepted.
Benches and statues related to cemetery monuments are acceptable.
Set up will take place on Thursday, January 7, 2010. NO ONE other than the
committee members are allowed in the room on Thursday during the setup. Table-top Exhibitors:
Please provide a list of what you are bringing for approval by the
Committee. You are responsible for the set up of your own display.
Set up for the table- top exhibits is Friday, January 8, 2010 from 8 am
to 12pm. Please fax or email the
following information to: display@mid-atlanticconvention.com FAX:
Rick: 703-368-3505
Nate:
717-944-3636 Information we need from
you: ·
Exact list of all items being
brought to the show ·
Detailed drawing of your
display, to scale, showing location of each unit in your display. ·
Number and size of tables and
number of chairs required. Tables
are 6 foot rectangular or round. ·
Size and description of equipment
that is free standing or too large to fit on a table ·
Size of backdrop ·
Request for electricity or internet
access. These are additional charges
for which you will be billed separately by the hotel.
A request for either will result in a charge whether you actually use
them or not so consider carefully before you make your request. Monument Size guidelines: The maximum number of
monuments per booth is 6 with base length not to exceed a total of 20 linear
feet. This year the amount of
monuments per booth will be based on linear feet.
Allow at least one foot of space between each unit in your display. Regardless of number of booths, each exhibitor is allowed to bring only
one monument that is sized: Die: 4-0 x 0-8 x 2-4 Base:
5-0 x 1-2 x 0-8 Acceptable sizes are as
follows: Dies up to 2 4 (3
2 max height) Dies 2 6 to 3 0
(2 10 max height) Dies 3 2 to 3 6
(2 8 max height) 8 max base height,
1 2 max width 6 base may be 1 4
wide NO 10 bases allowed NO 10 dies allowed NO sub bases allowed Statues up to 5 (Please
consider stability, as they will be set up on carpet) Benches, Statues and non
standard monuments are subject to approval of the Exhibit Committee. Crating Specifications: Click
here for crating specifications Top crating only for bases All pieces must be marked
with your company name and unit number and Mid- Atlantic Convention. Crating costs:
$ per unit Crating
that does not follow these specifications will result in a fine of $ per
monument payable immediately to ensure set up of your display. Shipping: Monuments should be shipped
via: Bellavance
Trucking ( 1-800-257-2828) Or Darica
Trucking ( 1-706-283-8915) You are responsible for the shipping of granite to and from the
convention. If, for any reason, you
wish to change shipping companies during the convention, you are responsible for
making those arrangements. It is
also your responsibility to make arrangements to ship any item you sell at the
convention. Contact the appropriate
shipping company in order to do so. The
Mid Atlantic Committee is not responsible for any shipping costs incurred
by switching to an alternate carrier
and we are not responsible for changing carriers for you. Remember,
every item must be approved. DO NOT
ship anything via truck that was not approved as it will NOT be set up for
display. If you have any questions
please contact display@mid-atlanticconvention.com FAX:
Rick: 703-368-3505
Nate: 717-944-3636
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