Display Requirements
Welcome and thank you for your interest in the Mid Atlantic Monument Builders Convention Guidelines. Please read the following information carefully as strict adherence to these guidelines is crucial to the success of the convention. Please note that the entire show is set up by the committee members’ retail monument companies and their setting crews using hand trucks. A smooth set up process is mutually beneficial to all: therefore no exceptions will be made to the following guidelines.
Booth Size: Approx. 10’ x 7’ at $175/booth
Each exhibitor (manufacturers and suppliers) must supply the committee with an exact list of what they will be bringing to the show. Every item must be pre- approved by the committee, this includes backdrops and signs. Because this is a monument show; only items related to cemetery monuments will be allowed. No ornamental landscape pieces will be accepted. Benches and statues related to cemetery monuments are acceptable. Set up will take place on January 2012.
NO ONE other than the committee members are allowed in the room on Thursday during the setup.
Table-top Exhibitors: Please provide a list of what you are bringing for approval by the Committee. You are responsible for the set up of your own display. Set up for the table- top exhibits is January 2012 from 8 am to 12pm.
Please fax or email the following information to:
Fax: Rick: 703-368-3505
Fax: Nate: 717-944-3636
display@mid-atlanticconvention.com
Information we need from you:
1. Exact list of all items being brought to the show.
2. Detailed drawing of your display, to scale, showing location of each unit in your display.
3. Number and size of tables and number of chairs required. Tables are 6 foot retangular or round.
4. Size and description of equipment that is free standing or too large to fit on a table.
5. Size of backdrop.
6. Request for electricity or internet access. These are additional charges for which you will be billed seperately by the hotel. A request for either will result in a charge whether you actually use them or not, so consider carefully before you make your request.
Monument size guidelines:
The maximum number of monuments per booth is 6 with base length not to exceed a total of 20 linear feet.
This year the amount of monuments per booth will be based on linear feet. Allow at least one foot of space between each unit in your display.
Regardless of number of booths, each exhibitor is allowed to bring one monument that is sized:
Die:4-0 x 0-8 x 2-4 Base: 5-0 x 1-2 x 0-8
Acceptable sizes are as follows:
Dies up to 2’ 4” (3’ 2” max height)
Dies 2’ 6” to 3’ 0” (2” 10” max height)
Dies 3’ 2” to 3’ 6” (2’ 8” max height)
8” max base height, 1’ 2” max width
6” base may be 1’ 4” wide
NO 10” bases allowed
NO 10” dies allowed
NO sub bases allowed
Statues up to 5’ (Please consider stability, as they will be set up on carpet)
Benches, Statues and non standard monuments are subject to approval of the Exhibit Committee.
Crating Specifications: Click here for crating specifications
Split crates for dies
Top crating only for bases
All pieces must be marked with your company name and unit number and Mid- Atlantic Convention.
Crating costs: $125 per unit
Crating that does not follow these specifications will result in a fine of $ per monument payable immediately to ensure set up of your display.
Shipping:
Monuments should be shipped via:
Bellavance Trucking ( 1-800-257-2828)
Or
Darica Trucking ( 1-706-283-8915)
You are responsible for the shipping of granite to and from the convention. If, for any reason, you wish to change shipping companies during the convention, you are responsible for making those arrangements. It is also your responsibility to make arrangements to ship any item you sell at the convention. Contact the appropriate shipping company in order to do so. The Mid Atlantic Committee is not responsible for any shipping costs incurred by switching to an alternate carrier and we are not responsible for changing carriers for you.
Remember, every item must be approved.
DO NOT ship anything via truck that was not approved as it will NOT be set up for display.
If you have any questions please contact
display@mid-atlanticconvention.com
FAX:
Rick: 703-368-3505
Nate: 717-944-3636